NCVPS Community
New Items for This Week's E-lert
>New helpdesk opening July 1!
>Progress reports released in registration system on Tuesday, June 28.
Essential LinksClick here for the online District and School Checklist for Summer 2011.
Click here for the online Student Information & Checklist for Summer 2011.
Follow this link to SchoolTube to watch a short video on the registration process.
Be Empowered - Know the Trends in E-learning
iPads in the classroom. Involve, Prepare, Apply, Develop.
E-lert Subscription Have you subscribed? If not, you can subscribe at the new e-lert site here. Look for the subscription service at the top of the sidebar. You will receive a confirmation email to activate your subscription. Each notice will have an unsubscribe option, too.
E-learning Success Stories Submit your stories here: http://tiny.cc/d2oby Please tell us about student success stories and district success stories, such as increased virtual enrollment, fulltime DLA positions, teacher facilitators, and other virtual initiatives that have been started in your district. You may also forward to students and principals to complete!
Professional Networking Are you into networking and social media? Come join over 850 other educators who have fanned us on Facebook. Find our fan page at Facebook/ncvps
Follow the virtual learning consultants on Twitter at Twitter/MyVLC
Important Dates!
Friday, June 17, is the last day to enroll students for summer school. Fall registration remains open.
Friday, June 24, is the last day to drop students. Students still enrolled after this date will receive a grade for the course, and their enrollments will count in your district's (or charter school's) funding formula.
Tuesday, June 28: Progress Reports and Status Forms sent to DLAs
Schools - Verify Access to this New Helpdesk Link
Schools and students need to verify they are not blocking this link, www.help.ncvps.org The link will be needed to submit an online helpdesk ticket for NCVPS technical issues starting July 1, 2011. (see next article for details)
TECH HELPESK CHANGES - IMPORTANT!!!
The NCVPS technology helpdesk will be changing as of July 1, 2011! NCVPS will be terminating their contract with the current helpdesk vendor and be starting up an internally operated technology helpdesk. While service hours will no longer be 24/7, we hope that we can more efficiently handle your NCVPS technology needs and be more customer focused.
Here are the details of the new helpdesk:
Thanks
-NCVPS Technology
Summer Reminders
| Attached Files: |
1) DLCs - Complete the "Summer Contacts Survey" http://goo.gl/PkN0S providing summer contacts for your district. (Separate article also included following this reminders section.)
2) You may drop students through Friday, June 24th. This is the 10th day of the course. Students with "enrolled" status after June 24th will receive a grade for the course, and their enrollment will be included in your district's or school's funding formula. Please remember that DLAs or DLCs must drop students (before June 24) to avoid inactive students from remaining on the rosters. NCVPS staff and teachers cannot drop students for you except on the administrative drop date, which is on Day 7 (June 21).
3) To see which of your students are enrolled or waitlisted, please run an enrollment report. Here's how to run an enrollment report: https://docs.google.com/View? id=dfwwcvfq_1703gfd7fdc2
The enrollment report will also show who the teachers are for your students, along with the teacher's VTINs and SAR data.
4) Be sure that students have the attached Student Checklist. School and District DLAs should have the District and School Checklist.
**URGENT** - Summer Contacts (DLAs/DLCs)
DLCs - If you have not completed the "Summer Contacts" survey for your district, please do so ASAP. Here is the survey link http://goo.gl/PkN0S
· 
Click here to view our current enrollment options.
Calendars
Summer CalendarJune 10 to June 12: Meet the Teacher - Students can test their login, view announcement and introduce themselves to the teacher via email.
June 13 Start of Traditional Courses & Credit Recovery Course
June 16 Day 3 Student Status Report (No-Show Report) sent To DLAs
June 17 Last Day to Add (Day 5)
June 21 Progress Reports and Status Forms (Admin Drop List) sent to DLAs
June 22 Admin Drop Corrections Due to Instructors from DLAs
June 24 Last Day to Drop without Penalty (10 Days)
June 27 - July 1 NCVPS Open House (Specific details on times will be given later.)
June 28 Progress Reports and Status Forms sent to DLAs
July 4 Observance of Independence Day
July 7 Progress Reports and Status Forms sent to DLAs
July 11 End of First Session Health Courses
July 12 Start of Second Session Health Courses
July 13 Progress Reports and Status Forms sent to DLAs
July 15 Student Status Report (No-Show Report) for Second Session Health Courses sent to DLAs.
July 20 Progress Reports and Status Forms sent to DLAs
July 27 Progress Reports and Status Forms sent to DLAs
August 3 Progress Reports and Status Forms sent to DLAs
August 8 End of Traditional Courses and Credit Recovery Courses
August 11 Final Grade Report sent to DLAs
IEP Guidelines Update for NCVPS Courses
Please become familar with the updated NCVPS IEP guidelines here http://www.ncvps.org/index.php/educators/operations-guides/
NOTE: The most recent upgrade to the NCVPS Registration System includes a required data field for school's "IEP Contact" when a student is flagged as having an IEP on file. It is imperative for this contact to be provided based on the guideline directions.
LOCK Sessions
LOCK = Linked Online Connecting Knowledge. LOCKs are hosted in the DLA Spa, Wimba Classroom. Instructions for how to access the classroom are provided in a QRG which can be viewed in the DLA Spa - "DLA e-Lerts" tab. LOCK webinars are professional development opportunities, specifically planned for DLCs and DLAs to keep abreast of the NCVPS operations.
Summer LOCKS will not necessarily be hosted on the typical routine 1st and 3rd Tuesdays, but will be announced when scheduled.
See previous LOCK recordings on SchoolTube here:
LOCK recording for March 1: NCVPS Semester Overview
LOCK recording for March 8: Registration for Summer 2011 and Fall 2011
LOCK recording for March 22: Best Practices from Wayne County with John Martindale
LOCK recording for April 5: Opening a New School with NCVPS - Presented by Kelley Townsend
LOCK recording for May 10: Introducing the School Support Services Think Tank Team (S3T3).
LOCK recording for May 31: Registration System Upgrade.
Thanks for your participation.
EOC and CTE Testing for Summer
IMPORTANT NOTE: Please make arrangements for ALL students enrolled in summer EOC and CTE courses to have the final exam administered to them. NCVPS DOES NOT administer any EOC or CTE state final exams. If you have questions, please contact the EOC and CTE coordinators at your school.
SAS Computer Programming Course
NCVPS and SAS Institute are partnering to offer high school students a course in SAS Computer Programming. The prerequisites for the course are Algebra I and at least 1 programming course such as Visual Basic, C++, Java or Python.
The course is not available in the registration system. You must contact Karen Creech at karen.creech@ncpublicschools.gov if you are interested in enrolling students in the course.
Here is a short video and brochure with more information on the course(s).
SAS Computer Programming Video and SAS Computer Programming Brochure
Reminders
DLA & SCHOOL MAINTENANCE
> DLA Contact Information - Be sure to update your contact information in the registration system. Follow this link to see how to update your contact information.
> Central Office Distance Learning Coordinator: Follow this link to watch a short video that shows how to check your district's enrollment, check grades, and enroll and drop students at the school level.
DISTRICT INFORMATION
> Find our course catalogues here: http://www.ncvps.org/index.php/courses/catalogue/
> If plan to enroll home school or private schools students into NCVPS courses through your districts, be sure to read this link first: http://www.ncvps.org/index.php/parents/homeprivate-school/
> NCVPS is seeking GO LIVE districts. With customized training and support, the GO LIVE initiative helps leaders develop solutions for e-learning and e-leadership. Click here for more details!
> If your district is enrolling home-schooled students, follow this link to see the new process: http://www.ncvps.org/parentstudent/homeschool/index.html
STUDENT SUPPORT
> Checklists: Follow these two links to our spring checklists:
DLA Checklist for Spring 2011: https://docs.google.com/View?id=df9w57c6_26hjzx23f9 Student Checklist: https://docs.google.com/document/pub?id=1Hiyou-5PJKKeAQMtE6p6Oo-efAGaTK7a_LfPhbXbR10
> Help Desk Information: The Presidium Help Desk has two procedures to help students who have forgotten their passwords or are having difficulties with Blackboard.
Follow this link to see these procedures. When students are having problems with content in the course, they should always contact their instructors.
> Follow this link to see a full list of assistive technologies that are beneficial for a variety of student disabilities: https://docs.google.com/document/d/1Am5iphYrw8o_gwzsWHvO3RhhhPop81tLyhfiB-WK4g8/edit?hl=en&authkey=COv327YI&pli=1#
> If your students need tutoring help, be sure to check out our Peer Tutoring Center by following this link.
NCVPS Community
New Items for This Week's E-lert
>Summer Reminders
>Summer Contact Information (district survey needed)
>Emergency Enrollments (limited to graduating seniors)
Essential Links
Click here for the online District and School Checklist for Summer 2011.
Click here for the online Student Information & Checklist for Summer 2011.
Follow this link to SchoolTube to watch a short video on the registration process.
NCVPS in the News>Read about an exceptional NCVPS foreign language student.
Be Empowered - Know the Trends in E-learning
Watch this 3-minute video from Watershed School in Boulder about how they use Google Apps for Education.
Are you interested in apps in the classroom? Do you have a student at home? Check out Apps in Education, a blog that's devoted to educational apps.
E-lert Subscription Have you subscribed? If not, you can subscribe at the new e-lert site here. Look for the subscription service at the top of the sidebar. You will receive a confirmation email to activate your subscription. Each notice will have an unsubscribe option, too.
E-learning Success Stories Submit your stories here: http://tiny.cc/d2oby Please tell us about student success stories and district success stories, such as increased virtual enrollment, fulltime DLA positions, teacher facilitators, and other virtual initiatives that have been started in your district. You may also forward to students and principals to complete!
Professional Networking Are you into networking and social media? Come join over 850 other educators who have fanned us on Facebook. Find our fan page at Facebook/ncvps
Follow the virtual learning consultants on Twitter at Twitter/MyVLC
Important Dates!
Friday, June 17, is the last day to enroll students for summer school. Fall registration remains open.
Friday, June 24, is the last day to drop students. Students still enrolled after this date will receive a grade for the course, and their enrollments will count in your district's (or charter school's) funding formula.
Summer Reminders
Click here for the online District and School Checklist for Summer 2011.
Click here for the online Student Information & Checklist for Summer 2011.
Follow this link to SchoolTube to watch a short video on the registration process.
1) DLCs - Complete the "Summer Contacts Survey" http://goo.gl/PkN0S providing summer contacts for your district. (Separate article also included following this reminders section.)
2) "No Show" reports were posted under the "Reports" tab in each school's NCVPS Registration System Account, on Monday, June 13. The "No Show" column is towards the far right of the spreadsheet. The responses are Y or N. If student records are flagged "Yes", this indicates the student has either not signed on into the course, or has signed on but not submitted any assignments. This is a warning to DLAs to communicate with students not yet actively engaged in their course. Some schools have communicated later school openings with their teachers, but those that have not should do so to inform the teachers of their later start schedule. If students do not submit assignments before the Admin Drop scheduled date (Day 7 - Tuesday, June 21), nor has special request been communicated to not drop the student, the student will be dropped with the Admin Drop process.
3) Students enrolled on Thursday and Friday, June 16 & 17, and any approved late enrollments thereafter, should anticipate up to 24 hours before they will get access to their course(s). In other words, their passwords may not work for at least 24 hours after enrollment. Waitlisted students will not receive access until they move off the waitlist.
4) DLAs must give students their usernames and passwords. This is the same as in the past. NCVPS does not issue the usernames and passwords. Follow this link to see how to access usernames and passwords. https://docs.google.com/View? id=dfwwcvfq_1771f4f883gj
If students are already gone from school, you should have their email addresses in the registration system, and you can email them their username and password and the student checklist.
5) You may continue to enroll through the late add period, which ends on Friday, June 17. Students on the waitlist will also be moved to enrolled status if section space is available through Friday the 17th.
6) You may drop students through Friday, June 24th. This is the 10th day of the course. Students with "enrolled" status after June 24th will receive a grade for the course, and their enrollment will be included in your district's or school's funding formula. Please remember that DLAs or DLCs must drop students (before June 24) to avoid inactive students from remaining on the rosters. NCVPS staff and teachers cannot drop students for you except on the administrative drop date, which is on Day 7 (June 21).
7) NCVPS will administratively drop any students who have not accessed their courses by Day 7, Tuesday, June 21. The admin drop list will be posted in the registration system on Wednesday, June 22. Please check that admin drop report. If you would like to request a student be reinstated, you must contact the teacher directly before Friday, June 24.
8) To see which of your students are enrolled or waitlisted, please run an enrollment report. Here's how to run an enrollment report: https://docs.google.com/View? id=dfwwcvfq_1703gfd7fdc2
The enrollment report will also show who the teachers are for your students, along with the teacher's VTINs and SAR data.
9) What to do if a student's password does not work:
a) Confirm that they are enrolled and not waitilsted. b) If they are recently enrolled, remember that passwords will not work for 24 hours. c) If they are confirmed enrolled and it's been at least 24 hours since enrollment, then contact the Blackboard help desk at 1-866-223-1028. d) Lastly, if students took a course in the past and they changed their passwords, they have to use the password that they changed it to, or they can call the help number for a reset.
**URGENT** - Summer Contacts (DLAs/DLCs)
DLCs - If you have not completed the "Summer Contacts" survey for your district, please do so ASAP. Here is the survey link http://goo.gl/PkN0S
Emergency Enrollments for Summer
After Day 5 (Friday, June 17), ONLY graduating seniors and medical/hardship related student cases will be considered for late add through Day 10 (Friday, June 24). Late add requests should be emailed to your assigned VLC, and must include the student’s name, district, school, course and brief reason for request. All other requests will need to be enrolled in the fall semester.
Please note that summer semester students can move off the waitlist through Day 5 (Friday, June 17). The NCVPS registration system does not have an automatic notification for students who move off the waitlist. If you have waitlisted students, you will need to periodically check your enrollment report to see if they are enrolled. Please remember that the enrollment report ("Status" column) shows BOTH enrolled and waitlisted students.
Click here to view our current enrollment options.
Waitlists - Enrollment Capacity Concerns
Summer
As of June 17, summer, German courses are closed, (and those limits are placed by Oklahoma State University). Algebra I and Geometry are approaching limitations on availability.
Fall
OCS Blended Learning Applied Science, OCS Blended Learning Biology, and OCS Blended English I, both block and yearlong, will not have any additional enrollments moved off the wailitsts at this time. Please continue to enroll students as needed and the waitlists will be evaluated weekly as drops happen. If availability is present, students will be moved off waitlists.
Calendars
Summer Calendar
June 10 to June 12: Meet the Teacher - Students can test their login, view announcement and introduce themselves to the teacher via email.
June 13 Start of Traditional Courses & Credit Recovery Course
June 16 Day 3 Student Status Report (No-Show Report) sent To DLAs
June 17 Last Day to Add (Day 5)
June 21 Progress Reports and Status Forms (Admin Drop List) sent to DLAs
June 22 Admin Drop Corrections Due to Instructors from DLAs
June 24 Last Day to Drop without Penalty (10 Days)
June 27 - July 1 NCVPS Open House (Specific details on times will be given later.)
June 28 Progress Reports and Status Forms sent to DLAs
July 4 Observance of Independence Day
July 7 Progress Reports and Status Forms sent to DLAs
July 11 End of First Session Health Courses
July 12 Start of Second Session Health Courses
July 13 Progress Reports and Status Forms sent to DLAs
July 15 Student Status Report (No-Show Report) for Second Session Health Courses sent to DLAs.
July 20 Progress Reports and Status Forms sent to DLAs
July 27 Progress Reports and Status Forms sent to DLAs
August 3 Progress Reports and Status Forms sent to DLAs
August 8 End of Traditional Courses and Credit Recovery Courses
August 11 Final Grade Report sent to DLAs
FINAL Grade Report - 2010-11 Year Long & Spring, 2011
Final grade report corrections for 2010-11 Year Long, Spring 2011, and corrections to Early Calendar scheduled courses, were posted on Monday, June 13. Final grade reports are submitted to each school's NCVPS Registration System account, "Reports" tab. The final report is dated June 13.
PLEASE NOTE: The registration system was running very slow during the period that teachers were posting grades. Several teachers had difficulty posting grades. If student grades are missing or DLAs note a grade discrepancy, please communicate with the teacher ASAP.
WANTED: DLA and DLC Retirees, (or those with plans to retiree over the summer)
NCVPS School Support Services would like to coordinate a panel of interviews with DLAs and DLCs who have plans to retire this summer, or did so prior to the summer. Please notify your regional VLC (Adam, Connie, James, Melissa), if you have plans to retire, or if a former DLA or DLC this school year retired during the 2010-11 school year.
IEP Guidelines Update for NCVPS Courses
Please become familar with the updated NCVPS IEP guidelines here http://www.ncvps.org/index.php/educators/operations-guides/
NOTE: The most recent upgrade to the NCVPS Registration System includes a required data field for school's "IEP Contact" when a student is flagged as having an IEP on file. It is imperative for this contact to be provided based on the guideline directions.
NON-PUBLIC SCHOOL STUDENT ENROLLMENTS
Districts have an option to enroll non-public school students into North Carolina Virtual Public School (NCVPS) courses through the visiting student policy. In addition, NCVPS has a process for enrolling non-public school students into the registration system. There is a check box that should be checked when a non-public school student is enrolled to identify those who need to submit payment for their classes. NCVPS pulls a list of these students to determine those districts/students who need to pay and submits to the Department of Public Instruction. It is the districts responsibility to collect and submit these fees to DPI per the process outlined below.
School finance officers, District Learning Coordinator's (DLC’s) and District Learning Advisor's (DLA’s) should be using the following information below to invoice non-public school students who have enrolled in NCVPS courses. The fees must be submitted to DPI within 10 days of the student receiving a seat in the course. Please visit this link to get to the actual forms you may use to collect this money. http://www.ncvps.org/index.php/parents/homeprivate-school/.
The recommendation from the SBE for fees is outlined in the documents below. In addition, we have supplied school districts with sample invoices.
Each of these documents will need to be listed below this text for districts to download. Please put them in this order . .
Please make sure your district is collecting these fees as students are enrolled and following the above process.
LOCK Sessions
LOCK = Linked Online Connecting Knowledge. LOCKs are hosted in the DLA Spa, Wimba Classroom. Instructions for how to access the classroom are provided in a QRG which can be viewed in the DLA Spa - "DLA e-Lerts" tab. LOCK webinars are professional development opportunities, specifically planned for DLCs and DLAs to keep abreast of the NCVPS operations.
Summer LOCKS will not necessarily be hosted on the typical routine 1st and 3rd Tuesdays, but will be announced when scheduled.
See previous LOCK recordings on SchoolTube here:
LOCK recording for March 1: NCVPS Semester Overview
LOCK recording for March 8: Registration for Summer 2011 and Fall 2011
LOCK recording for March 22: Best Practices from Wayne County with John Martindale
LOCK recording for April 5: Opening a New School with NCVPS - Presented by Kelley Townsend
LOCK recording for May 10: Introducing the School Support Services Think Tank Team (S3T3).
LOCK recording for May 31: Registration System Upgrade.
Thanks for your participation.
CTE Testing for Summer
IMPORTANT NOTE: Please make arrangements for ALL students enrolled in summer CTE courses to have the final exam administered to them. NCVPS DOES NOT administer any CTE state final exams. If you have questions, please contact the CTE coordinator at your school.
SAS Computer Programming Course
NCVPS and SAS Institute are partnering to offer high school students a course in SAS Computer Programming. The prerequisites for the course are Algebra I and at least 1 programming course such as Visual Basic, C++, Java or Python.
The course is not available in the registration system. You must contact Karen Creech at karen.creech@ncpublicschools.gov if you are interested in enrolling students in the course.
Here is a short video and brochure with more information on the course(s).
SAS Computer Programming Video and SAS Computer Programming Brochure
Reminders
DLA & SCHOOL MAINTENANCE
> DLA Contact Information - Be sure to update your contact information in the registration system. Follow this link to see how to update your contact information.
> Central Office Distance Learning Coordinator: Follow this link to watch a short video that shows how to check your district's enrollment, check grades, and enroll and drop students at the school level.
DISTRICT INFORMATION
> Find our course catalogues here: http://www.ncvps.org/index.php/courses/catalogue/
> If plan to enroll home school or private schools students into NCVPS courses through your districts, be sure to read this link first: http://www.ncvps.org/index.php/parents/homeprivate-school/
> NCVPS is seeking GO LIVE districts. With customized training and support, the GO LIVE initiative helps leaders develop solutions for e-learning and e-leadership. Click here for more details!
> If your district is enrolling home-schooled students, follow this link to see the new process: http://www.ncvps.org/parentstudent/homeschool/index.html
STUDENT SUPPORT
> Checklists: Follow these two links to our spring checklists:
DLA Checklist for Spring 2011: https://docs.google.com/View?id=df9w57c6_26hjzx23f9 Student Checklist: https://docs.google.com/document/pub?id=1Hiyou-5PJKKeAQMtE6p6Oo-efAGaTK7a_LfPhbXbR10
> Help Desk Information: The Presidium Help Desk has two procedures to help students who have forgotten their passwords or are having difficulties with Blackboard.
Follow this link to see these procedures. When students are having problems with content in the course, they should always contact their instructors.
> Follow this link to see a full list of assistive technologies that are beneficial for a variety of student disabilities: https://docs.google.com/document/d/1Am5iphYrw8o_gwzsWHvO3RhhhPop81tLyhfiB-WK4g8/edit?hl=en&authkey=COv327YI&pli=1#
> If your students need tutoring help, be sure to check out our Peer Tutoring Center by following this link.
New Items for This Week's E-lert
>Summer EOCs - All will be tested this summer.
>Closings and Delays - see notes below. Teachers will accommodate all students who have access issues.
>CMS e-learning Academy - see the link immediate below on Charlotte's new e-learning academy!
>Last transfer date: April 29.
>Peer Tutoring
Essential Links
Click here for the online District and School Checklist for Summer 2011.
Click here for the online Student Information & Checklist for Summer 2011.
Follow this link to SchoolTube to watch a short video on the registration process.
NCVPS in the News
GREAT Article on CMS e-Learning Academy: http://www.charlotteobserver.com/2011/04/14/2224198/welcome-to-virtual-high.html
Be Empowered - Know the Trends in E-learning
Experts think the iPad for Kindergarteners is a great idea!
E-lert Subscription
Have you subscribed? If not, you can subscribe at the new e-lert site here. Look for the subscription service at the top of the sidebar. You will receive a confirmation email to activate your subscription. Each notice will have an unsubscribe option, too.
E-learning Success Stories
Submit your stories here: http://tiny.cc/d2oby Please tell us about student success stories and district success stories, such as increased virtual enrollment, fulltime DLA positions, teacher facilitators, and other virtual initiatives that have been started in your district. You may also forward to students and principals to complete!
Professional Networking
Are you into networking and social media? Come join over 850 other educators who have fanned us on Facebook. Find our fan page at Facebook/ncvps
Follow the virtual learning consultants on Twitter at Twitter/MyVLC
This Week's E-lert
Read the items below for this week's e-lert. Be sure to check out the reminders at the end for important information from previous e-lerts. Contact your virtual learning consultant if you have any questions!
